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  1. Office Manager

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Grapevine Digital

Office Manager

Full Time

Associate

location_iconAthens, Athens, -

when_icon 2022-06-22

salary_icon 1100-1400

info iconBasic Information

ABOUT GRAPEVINE DIGITAL

The rapid migration to digital technologies catalyzed by the Covid-19 pandemic is here to stay. Grapevine’s mission is to help its clients to get there fast.

We develop proprietary technological solutions -offered as an easily customizable  SaaS - coupled with operational implementation and change management support to enable digital transformation in medium and large enterprises such as medium-scale industries, big retailers, healthcare groups and service organizations. We digitize customer facing services and automate back-office & internal operations, to help organizations increase revenue streams, improve customer satisfaction, simplify processes and reduce operating costs.

We connect things and reduce clutter. We turn Analogue into Digital and we need enthusiastic professionals to make this happen!

job description iconResponsibilities

JOB DESCRIPTION 

We are looking for a trustworthy and experienced Office Manager to handle the administrative tasks related to the company ensuring that all employees have adequate support to work efficiently. If you have outstanding organizational skills, you are competent in prioritizing and you rely mostly on common sense and self-motivation to perform your duties and responsibilities, then this role is for you!

What you will be doing:

  • Managing day-to-day office activities and operations 

  • Assisting with implementing company processes and procedures

  • Supporting budgeting and bookkeeping procedures 

  • Collaborating with external accountants for billing, collections and payroll

  • Creating and updating records with personnel, customers, partners and other data

  • Dealing with the new hire onboarding process, such as handling the paperwork involved with officially bringing a new candidate on board and orientating the new hire to their position

  • Organizing company events & meetings while assisting the PR manager with company communication 

  • Assisting the CEO with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings 

job description iconBenefits

BENEFITS

We offer a unique blend of past experience, reputable clients, willingness to make the world better, and an amazing working environment, as well as: 

  • A competitive salary package

  • An energetic, supportive and intellectually stimulating environment

  • A modern and exciting workplace in the center of Athens

job requirements iconBasic Requirements

JOB REQUIREMENTS

  • At least 3-years’ experience at a relevant office administration role 
  • Familiarity with Google Suite 
  • Strong proficiency with numbers and spreadsheets
  • Excellent command of Greek and English, both written and oral  
  • BSc in Applied Sciences, Accounting, Economics or Management will be considered a plus
  • Accounting Software knowledge (ie. SoftOne, Epsilon) will be considered a plus

You will join a team of enthusiastic Engineers, Product, Marketing, Customer Support and Sales executives within a dynamic, fast-paced startup environment, so you should be able to demonstrate:

  • Reliability and discretion
  • A “can do” and “hands-on” approach
  • Excellent communication and listening skills
  • Strong organizational skills
  • High level of discipline and strong sense of responsibility 
  • Flexibility and ability to multitask
  • Ability to solve problems creatively and effectively 
  • Accuracy and attention to detail 
  • Positive and team spirit attitude